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 | This policy is maintained by the Wikimedia Foundation and applies to this wiki (Wikimedia Foundation Governance Wiki). Please note that in the event of any differences in meaning or interpretation between the original English version of this content and a translation, the original English version takes precedence. |
This page provides guidance to individuals working with the Wikimedia Foundation on where they can post organization policies, procedures, and related official materials.
Quick reference
 | Generally, any official policies or procedures which can be posted publicly should be posted here on Wikimedia Foundation Governance Wiki. |
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| All content publicly available for viewing by anyone |  |
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| All content available for viewing by Wikimedia Foundation personnel | |
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| Content pages editable by registered or unregistered users | |
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| Content pages editable by designated Wikimedia Foundation personnel | |
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| Translatable pages can be translated by registered accounts | |
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| Translatable pages can be translated by unregistered users | |
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| Translatable pages can be translated by designated Wikimedia Foundation personnel or Organization communications translators group | |
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| Talk pages editable by registered accounts | |
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| Sensitive materials | |
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| Confidential materials | |
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| Policies maintained by the Wikimedia Foundation | |
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 Notes: [1]
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| Policies maintained by the Wikimedia communities | |
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| Documentation related to policies | |
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| Board minutes and resolutions | |
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| General documentation | |
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| Financial documentation | |
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Notes: [2] |
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| Legal documentation | |
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| Human resources documentation | |
Notes: [3] |
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| Official organization institutional knowledge materials | |
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| Historical materials | |
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Notes: [4]
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| Duplicates of materials[5] | |
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Notes
- ↑ Limited to non-wiki website related policies.
- ↑ Limited to financial documentation specific to internal operations.
- ↑ Limited to official policies approved by organization leadership, and not necessarily supporting materials or operations documentation.
- ↑ Limited to past campaigns and reports.
- ↑ While not consider duplicated content, several sites have information on the same topic - but specific to that site's audience.
Publicly available materials
Whenever possible, materials developed by the Wikimedia Foundation should be made publicly available both as a part of our commitment to transparency and to support the capacity building of other organizations - particularly Wikimedia movement affiliates.
Wikimedia Foundation Governance Wiki
Policies, procedures, and related guidelines which reflect the official position of the Wikimedia Foundation - such that editing by anyone of the materials may unintentionally change their intent - should be posted here on Wikimedia Foundation Governance Wiki (where editing of the materials will be limited). Materials posted on Wikimedia Foundation Governance Wiki should not be duplicated on either Meta-Wiki or Wikimedia Foundation Office Wiki - instead please make use of page redirects.
Placement on Wikimedia Foundation Governance Wiki
Use of the main namespace should be avoided. Materials should be placed within their appropriate namespace:
- Legal
- Legal documentation and related material
- Policy
- Policies and related procedures
- Minutes
- Board of Trustees meeting minutes
- Resolutions
- Board of Trustees resolutions
Relevant redirect templates on Wikimedia Foundation Governance Wiki
Example content from Wikimedia Foundation Governance Wiki
- Policy:Human Rights Policy
- Official Human rights policy for the Wikimedia Foundation
- Policy:Human Rights Policy/Frequently asked questions
- Frequently asked questions related to organization's human rights policy
- Resolution:Adopting a Human Rights Policy
- Board of Trustees resolution adopting the organization's human rights policy
- Minutes:2025-08-05
- Minutes from Board of Trustees December 2021 meeting where human rights policy was approved
- Policy:Human Rights Policy/Frequently asked questions
- Official Human rights policy for the Wikimedia Foundation
- Policy:Travel and expense policy
- Travel and expense policy for Wikimedia Foundation maintained by Finance & Administration department
- Policy:Expense reimbursement
- Expense reimbursement process referenced by organization's travel and expense policy
- Policy:Expense reimbursement
- Travel and expense policy for Wikimedia Foundation maintained by Finance & Administration department
Meta-Wiki
Materials which are more informational in nature - or do not carry the same risks associated with public editing - should be posted and made available on Meta-Wiki. Materials posted on Meta-Wiki should not be duplicated on either Wikimedia Foundation Governance Wiki or Wikimedia Foundation Office Wiki - instead please make use of page redirects.
Placement on Meta-Wiki
Generally, materials should be posted as either:
- subpages of the relevant topic (team, project, etc.) or;
- provided a top-level page if unrelated to a specific department, team, project, or activity.
Relevant redirect templates on Meta-Wiki
Example content from Meta-Wiki
- Wikimedia Foundation Board Handbook
- Handbook for Wikimedia Foundation Board of Trustees
- Wikimedia Foundation Legal department
- Community landing page for Wikimedia Foundation's Legal department
- Wikimedia Foundation Chief Executive Officer
- Community landing page for Wikimedia Foundation's Chief Executive Officer
Official organization websites
Wikimedia Foundation and its related entities each maintain official organization websites with content designed and intended primarily for external audiences. These sites include:
- Wikimedia Foundation: wikimediafoundation.org
- Wikimedia Endowment: wikimediaendowment.org
- Wikimedia Enterprise: enterprise.wikimedia.com
Example content from official organization websites
- Participate
- Information for external audiences on how to participate in Wikimedia
- 2021-2022 Annual Report
- Wikimedia Foundation 2021-2022 Annual Report
- Share Your Plans
- Information on including the Wikimedia Endowment in someone's planned giving
- Wikimedia Enterprise APIs and Data Services breakdown
- Information for potential customers of Wikimedia Enterprise on the available APIs and services
Translations of publicly available materials
Whenever possible or reasonable to do so, publicly available materials posted on Wikimedia Foundation Governance Wiki, Wikimedia Foundation's official website, or Meta-Wiki should be setup for translation.
Confidential materials
Materials which contain confidential or otherwise sensitive information should be posted only on Wikimedia Foundation Office Wiki. These materials should never be duplicated on Wikimedia Foundation Governance Wiki or Meta-Wiki.
Placement on Wikimedia Foundation Office Wiki
Generally, materials should be posted as either:
- subpages of the relevant topic (team, project, etc.) or;
- provided a top-level page if unrelated to a specific department, team, project, or activity.
Relevant redirect templates on Wikimedia Foundation Office Wiki
- Template:Governance Wiki redirect
- Template:Meta-Wiki redirect
- Template:Moved to Governance Wiki
- Template:Moved to Meta-Wiki
- Template:Soft redirect
Example content from Wikimedia Foundation Office Wiki
- Staff contact list
- Staff contact list which contains non-public personal information
- Staff travel procedures
- Procedures which contains non-public personal information for organization's Travel team
- San Francisco office guide
- Contains security information related to accessing the organization's headquarters